Topic Overview
- Sales day book is the original entry book in respect of credit sales
- Purchase day book is the original entry book in respect of credit purchase
- Both sales invoices and credit notes are recorded in the sales day book
- Sales day book should analyze to show the type of sales and VAT
- Both purchase invoice and credit notes are recorded in the purchase day book
- Purchase day book should analyze to show the types of purchase and VAT
Sales Day Book
Sales day book is the book of original entry in respect of credit sales, including both invoices and credit notes. The key information which should be mentioned in the sales day books are as follows:
- Name of the Customer
- Sales Order reference
- Invoice Number
- Invoice Date
- Invoice amount
Daily credit sales firstly listed/recorded in the sales day book, thereafter, these transactions are transferred into the sales ledger. Sales day book usually maintained in manual accounting systems. It is not used in the computerized accounting system because of accounting software automatically segregates the customer’s invoice. Hence, no need to prepare a sales day book.
The sales day book also is known as “Sales Book.”
A SAMPLE OF SALES DAY BOOK:
SALES DAY BOOK
| Date | Sales Order Ref. | Invoice/Credit No. | Customer’s Name | Amount ($) |
| 05.12.2.20017 | 3546/17 | 1703 | Joe & Co. | 1,004 |
| 3547/17 | 1704 | Smith & Co. | 894 | |
| 3525/17 | CN007 | Alex & Co. | 1,203 |
Purchase Day Book
The purchase day book is the book of original entry in respect of credit purchase, including both invoices and credit notes. This is the book where credit purchase transactions are recorded. Like Sales day book, purchase day book also maintain in a manual accounting system. The basic information that should be recorded in a “Purchase day book” are as follows:
- Transaction date
- Purchase Order reference
- Name of the Supplier
- Supplier Invoice Number
- Invoice amount
A purchase day book is also known as ” Purchase Journal”
A SAMPLE OF PURCHASE DAY BOOK:
PURCHASE DAY BOOK
| Date | Purchase Order Ref. | Invoice/Credit Note No. | Customer’s Name | Amount ($) |
| 05.12.20017 | 3546/17 | 1703 | Siam’s Ltd | 1,004 |
| 3547/17 | 1704 | Habib Pvt. | 894 | |
| 3525/17 | CN007 | Alex & Co. | 1,203 |